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WORKFLOW
Today's business enterprises must deal with global competition, reduce the cost of doing business, and rapidly develop new services and products.
To address these requirements enterprises must constantly reconsider and optimize the way they do business and change their information systems and applications to support evolving business processes. Workflow technology facilitates these by providing methodologies and software to support (i) business process modeling to capture business processes as workflow specifications, and (ii) business process reengineering to optimize specified processes.
Advantages of a Workflow System
- Efficiency in the processes and standardization.
- Control of the processes and possibility to monitor the present status of the tasks as well as of observing the evolution of the plans of work carried out.
- Distribution of tasks by means of the definition of rolls inside the company, eliminating the tedious task of assigning the works case by case.
- Better attention and relation with your clients and suppliers.
Workflow™ provides great benefits to the organizations. These benefits do not result solely in the time saving, in the handling of papers, which at first was one of the main problems to solve. The reasons for the use of the technology of Workflow™ are several.
Workflow™ automates different aspects from the flow of the information: to route the works in the correct sequence, to provide access to data and documents, and to handle certain aspects of the execution of a process.
The diversity of processes that can have in an organization takes to us to think about the different existence of Workflow™. The Workflow™ gives to a company the possibility of automating their processes, of reducing costs, and of improving services. The organizations who do not evaluate this technology could found in the future with disadvantages.
Workflow™ Allows your organization being more competitive and can always adapt to the future demands.
Workflow™ demonstrates to be a very powerful application for the reach that they require of the modern companies. Listed below are some of the product highlights.
- WorkFlow Base Server
- WorkFlow Database Administrator
- WorkFlow Form Builder
- WorkFlow Web Server
- Built-in documented SDK
- Microsoft SQL or Oracle database.
- Intranet / Internet transparency.
- Flexible and simple administration of rights.
- Single application for all administrative functions
- Microsoft Office Integration
- Form Recognition
- Process Management
- Full activity logging
- Retention Control of Document.
IMAGING & WORKFLOW
Digital document imaging and management is actually a group of related computer technologies combined to optimize the storage, retrieval, distribution, and protection of paper-based and digital document information. This fast growing technology has many applications and benefits for businesses of all types and sizes. There will never be a better time for you to start implement imaging in your organization!
In simple terms, document imaging refers to the practice of capturing (usually by scanning) document-based information and storing it as digital images. These images can be recalled, viewed, and printed. A good imaging system can store anything from letters and forms to large maps and drawings, pictures, and more. Unlike computer programs that require data to exist in their special (binary) format, an imaging system can works with the unstructured and paper-based information that exists in the real world.
Once paper-based information has been captured as a digital image, we can search it, route it, distribute it, and much more, all right at your computer. Information stored digitally takes up a fraction of the space consumed by paper. Large volumes of paper-based information can also be made portable when they are published to CD or DVD disc libraries. When imaging exists on a network or the Internet, documents can be accessed anywhere in the world. And even though information can be accessed by numerous users concurrently, files never get lost or misfiled.
Powerful indexing and search tools reduce search times from hours and days to a matter of seconds. Security features can also allow control over who can access and work with information. And digital imaging can be securely protected with off-site back-up to safeguard information in the event that something happens to the original.
A simple imaging system consists of a good document scanner, a computer or server for storing the digital images and software for managing, searching, and viewing the images.
But don't be fooled into thinking any scanner and 'imaging' software will work for you. Even small applications deserve consulting with a document imaging professional. Given the potential of imaging to return on your investment, get the right tools for the job!
For more information, please contact one of our representatives.
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